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Client management software for wedding and event planners
Planning a wedding or event means managing dozens of moving parts across months of communication. LaunchBay helps you stay on top of every detail so the day itself is seamless, the experience impresses every guest, and happy clients become your best source of referrals.
Deliver events that impress clients and generate referrals
Collect everything you need from clients without the back-and-forth
The moment a new client books, LaunchBay kicks off onboarding automatically. Collect vendor contact details, vision boards, dietary requirements, venue preferences, and signed contracts inside a branded client portal, no email threads or Google docs required.
Get sign-off on layouts, designs, and proposals faster
Share floor plans, seating charts, florals, invitations, and catering menus for review directly inside the client portal. Clients annotate, comment, and approve without a separate tool or email reply. Every decision is captured, organized, and tied to the right file.
One organized workspace for every client and every event
Stop juggling separate email threads, shared drives, and messaging apps for each client. LaunchBay keeps every event in its own branded portal where tasks, files, approvals, and communication are organized in one place.
One platform for every wedding and event client relationship
Onboarding
Automate the collection of vendor contacts, signed service agreements, event questionnaires, vision boards, and deposit payments from day one. New clients are invited to their portal the moment they book, and LaunchBay handles the follow-ups so nothing gets missed before the event date.
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Project Management
Manage every event timeline, assign tasks to team members, track vendor deliverables, and keep clients updated on progress, all inside the same platform. Whether you're coordinating a 50-person corporate dinner or a 300-guest wedding, your team always knows what's done, what's due, and what needs attention.
Customizable Portals
Every client gets a fully branded, loginless portal built around their event. Add portal pages for timeline updates, vendor contact lists, mood boards, and shared planning resources, so every couple or corporate client gets the same polished, professional experience from the first touchpoint to the final wrap.
Feedback & Approvals
Share floor plans, seating charts, invitation designs, florals, and catering proposals for review inside the client portal. Clients annotate directly on files, approve selections, and sign off on details without downloading anything or replying to an email chain.
Project Progress Tracker
Give every client a live view of where their event planning stands, what's done, what's coming, and what they still need to provide. Clients who feel informed and in control throughout the planning process are the ones who rave about you afterward, and your team can spot delays early before they ever affect the event.
Integrations
Connect LaunchBay to your CRM, HubSpot, Zapier, and the tools your planning business already uses. When a new client booking is confirmed, onboarding kicks off automatically and the client receives their portal invite, no manual setup required.
Contracts
Send service agreements, venue contracts, and deposit acknowledgements directly to clients for e-signature inside their portal, no DocuSign account needed. Everything is signed and stored alongside the rest of the planning relationship so nothing gets lost when it matters most.
Less time chasing clients. More time creating unforgettable events.
and meetings
Recognized as a category leader by G2, Capterra, and Software Advice.
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Frequently Asked Questions (FAQs)
Run client work the smarter way
Replace scattered tools with one platform for onboarding clients, coordinating work, and delivering a better client experience.